Sensitive Data Scanning

Are you planning to outsource the document planning process for your business? The most important thing is to make sure that the contractor that you are hiring is right for the business. You may even need to be more keen when dealing with sensitive data scanning. You cannot take anything for granted because you may compromise the security of your organization. In this article, we will be looking at some of the important factors that you need to look out for when shopping for a sensitive data scanning service.  It may give you an idea of some of the questions that you need to ask the companies that you put on your shortlist. Dallas Data Recovery is one of the companies that meet this selection criterion with a high level of precision.

 

The Scanning Services That You Need

The first thing you will need to do is ascertaining the services that you really need. Do you just need indexing of a full document management solution or you need sensitive data scanning services. Some people may also need hands-on assistance while others may require advice and consultation.

 

Security

When dealing with documents, security is one of the primary considerations for any company. This point will be more crucial when dealing with sensitive data scanning because you are dealing with sensitive data. In some cases, the contractor will have to be registered by the Data Protection Agency. You also need to ask this if you are handling personal data. In case you need to transfer some documents to a contractor, you should use a secure courier service to handle the transportation. You also need to police-check the staff who will be handling the confidential documents. Security is key when handling sensitive data scanning.

 

Ability

Don’t presume that any sensitive document scanning service has the ability to meet your expectations. Make sure you ask from the company how long they have been in business. You also need a list of some of their previous clients and the sectors they have experience in. It is good to ask for case studies and evidence of when the sensitive data scanning service has worked for a client whose needs resemble yours. A reputable company has to be ISO 9001 certified and have a broad range of equipment for handling all sizes and types of documents.

 

Support and Software

Some contractors have been tied up with 3rd party vendors and may not have the ability of giving you a broad range of sensitive data scanning solutions. You need someone who will meet all your needs. Independent companies can check what the market has to offer and then choose the best solution from them all.

 

Key Questions That You Need to Ask

The questions below will help you to choose the best sensitive data scanning services in the region.

  1. What relevant experience does the contractor possess?
  2. Do you have any personal data in your documents?
  • Are there key security concerns that you will have to consider?
  1. What type of documents does the contractor have the capacity to handle?
  2. What ongoing support will you need?
  3. What type of equipment is available to the contractor?
  • After scanning all your main files, will you continue to maintain scanning in-house or you will still need the contractor.

Following all these tips will make sure that you are getting the best sensitive data scanning service. Dallas Data Recovery tops the list of companies that offer these services in the region.